Employment contracts

Every signed agreement with an employee — the original contract, its renewals and its appendices — with the dates that matter and the scanned copy attached.

Menu path HR › Contract

Address https://hub.cnvconnect.com/employees/contracts

Permission employees_contracts:view

Who uses it HR

The screen

1. Page title — employment contracts.
2. Add contract — record one contract; Import Excel beside it loads many at once.
3. Status tabs — the working queues: Active, Expiring soon, Overdue, unhandled (past the end date with no renewal — this tab should always be empty), Expired, Missing scan, Appendix and All.

The list underneath shows the employee, contract type, number, start and end dates, status, and whether a signed document is attached.

How to…

Record a new contract

1. Select Add contract.
2. Pick the employee and the contract type — the type decides the employment status and which document template applies.
3. Enter the contract number, start date and end date. Leave the end date empty for an indefinite contract.
4. Upload the signed scan, or leave it and come back later — it will sit under Missing scan.

Renew a contract that is about to end

1. Open the Expiring soon tab.
2. Open the contract and create the renewal (or an appendix, if only terms change).
3. The old contract moves to Expired, the new one becomes Active.

Find contracts without a signed copy

Open Missing scan. Anything listed is a compliance gap: the terms are in the system but the signed paper is not.

Notes

• The employment status on a person (probation, permanent, and so on) follows the contract type, which is why job titles and statuses are not free text on the employee record.
• Expiry warnings are driven by the end date; a contract with no end date never appears in Expiring soon.
• Contract documents count towards workspace storage.